Use AD Groups Selection

We recommend using Active Directory (AD) groups to add users to your backup. This makes it easier to configure the backup of multiple users at a time and gives you more control over what new users are being added to the backup.

If you have not already done so, create dedicated groups of users from your Active Directory. You will then be able to choose these AD groups in the Keepit configuration when selecting what user accounts to back up.

Note: Dynamic distribution list groups will not appear in the backup configuration because these groups do not have members. Instead, they act as email filters, dynamically determining recipients for each email sent to the group. 


New users and groups automatically added to your backup

The backup configuration works by automatically adding to the backup all new users and groups. This way you can rest assured that all your users and data are always being protected.  

Here's how the auto-add function works: 

  • All groups - Selecting this checkbox means that any new groups created and new users added to any groups will be automatically added to the backup.
  • Group type (i.e., unified groups) - Selecting a group type means any new groups of that type and their associated users will be automatically added to the backup.
  • Specific group - Selecting a specific group means all new users who are added to this group will automatically be added to the backup.
  • All users - Selecting this checkbox means all new users created in your Active Directory will automatically be added to the backup.
  • Users not in groups - Selecting this checkbox means all new users created in your Active D who are not part of any groups will automatically be added to the backup.

We recommend you select All groups and include all needed groups and users under this level.

If needed, you can then explicitly exclude certain groups or users, while still having the auto add function enabled.

Exclude a user, group type, or group

To exclude specific users or groups while keeping the auto-add function enabled, uncheck the corresponding boxes next to their names. Excluded items will display a red checkmark, indicating their exclusion from the backup. 


Limit what users are automatically added to the backup

If you don't want any new users to be automatically added to your backup, include in your backup only specific AD groups and do not add any new users to these groups. 

Making changes to your group and user selection

The group selection on the left side takes precedence over user selection on the right side. When you make changes to the group selection, it resets the user selection. 

In case you've previously excluded users and decide to enable any of the checkboxes on the left, your original user exclusion selections will be overridden. Click Cancel to revert to your initial selection if needed.

Sync Exchange, OneDrive, and Teams Chats user selection

By default, user selections for Exchange, OneDrive, and Teams Chats data areas are synchronized. This means that changes made to group or user selections in one area will apply to all three.

If you wish to have distinct selections for each data area, you can unlink the user selections. 

ImportantIf you have previously chosen different groups for backup in Exchange, OneDrive, and Teams Chats, and later opt to link their selections, the user configurations will synchronize based on the data area you enable it for. For instance, if you enable synchronization in the Exchange configuration, the selections for OneDrive and Teams Chats groups will be cleared, and the Exchange selections will apply to OneDrive and Teams Chats, and vice versa.