To get an estimate of how much data you need to back up, you can check the storage usage of different areas of your Microsoft tenant.

However, please note that the storage usage in Microsoft for OneDrive and Groups & Teams may not reflect the amount of data that Keepit backs up in these areas.

1. Open the Microsoft 365 admin center.

2. In the left navigation panel, select Reports > Usage.

3. Click Select a report:

  • For Exchange usage, select Exchange > Mailbox usage, then select the Storage tab. Look at the last day on the chart to see how much storage is used.
  • For SharePoint usage, select SharePoint > Site usage, then select the Storage tab. Look at the last day on the chart to see how much storage is used.
  • For Groups usage, select Office 365 > Groups activity, then select the Storage tab. Look at the last day to see the total storage used across all group mailboxes and group sites.
    Important: This may not include all the data that Keepit backs up under the Groups & Teams data area.
  • For OneDrive usage, select OneDrive > Usage, then select the Storage tab. Look at the last day on the chart to see how much storage is used.
    Important: The size in Microsoft may differ significantly from the amount of OneDrive data that Keepit backs up. This is because the size you see in Office 365 includes any versions and metadata associated with the files, while Keepit backs up only the last versions of your files.