To find data to restore or to locate something you would like to download or share as a public link, use one of Keepit's many features to help you establish the location of this data. 

Begin by selecting the connector where the data you want is located.

Search connector

Use the search box to find specific files in your connector.

You can search by filename or metadata (email subject, sender email, data type, etc.).

Keepit identifies non-exact matches of search terms, ensuring relevant results appear even if the terms are misspelled or incomplete. The most closely matching results will be listed at the top.

For an exact match, enclose your search term in double quotes.

Filter items in a folder

Browse to the folder where your item is and then enter a term in the filter field to narrow down the items.

You can filter by name, size, date, label, or any of the other data types shown in the table you are viewing. 

User filters 

You can use one of the available filters to narrow your results according to file type.

Click the filter icon in the upper-right corner. Then select which search filters you want to apply. 

If you select the Emails filter, you will be offered additional options for filtering by email subject, sender, receiver, or date range. Enter the terms and then click Apply email filters. 

Add or remove columns

Click the gear icon in the upper-right corner of the table. Select or unselect the columns you want to add or remove from the table.

In addition to the name column, only up to 5 more columns can be shown at one time.

Sort data by column

Click the down arrows near the column names to sort the column alphabetically, by size, date, etc. Click again to reverse.

Deleted Items View

Enable the Deleted Items View to see all data that has ever existed in your tenant and has been backed up by our solution.

To activate this feature, simply click the Deleted Items View icon (trash can & eye). This will display deleted users, files, folders, and objects in the current view. 

Deleted items will be clearly labeled as "Deleted," allowing you to easily differentiate them from the files currently in your tenant.

Once you find your lost items, you can restore, download, or share them directly from this view.

Snapshots Viewer

You can use the Snapshots Viewer if you want to step back in time.

Select the Snapshots Viewer icon, and then select a snapshot. You can use the slider to limit the list of snapshots shown below.

Once you have selected a snapshot, you will now be browsing this particular backup. The day and time of the snapshot will be shown above.

Versions Viewer

You can find different versions of a folder or file by selecting ••• > Versions to the right of the item. Only snapshots where the folder or file is present will be listed. 

Select a snapshot to then browse items inside that folder from that point in time.

File Previewer

The File Previewer allows you to preview any data object before initiating a restore, helping to guarantee that the correct data is recovered.   

Open the File Previewer by clicking on the file name. From the viewer itself, you can open the Versions Viewer, initiate a restore, download, share, or print the file.

The File Previewer is not available for the Entra ID connector.